IMPORTANT DATES FOR END OF SEMESTER
May 13, 2023: Last day to earn Federal Work-Study (FWS) funds for spring semester
May 21, 2023: Last day possible for students who are graduating to work in a student supervisory org
May 22, 2023: First day of summer session & first day students can exceed 20 hr per week (if approved by manager)…but cannot exceed 40 hrs per week (this would be combined hours if student has multiple jobs).
June 25, 2023: Last day of pay period for FY23.
Frequently Asked Questions (F.A.Q.)
Q: Do I still need to post a position if a faculty member has already identified the graduate student he/she wants for a Graduate Student TA/RA position?
A: Yes. All AFT-GAGE jobs must be posted for 5 days prior to the position starting.
Q: I receive a Federal Work-Study (FWS) award for 2022-23. What is FWS and how do I go about looking for a job?
A: Check out these videos that can better explain FWS & How to Navigate HoyaWorks!
What is FWS?
How to find a Job on HoyaWorks?
If you have never logged into HoyaWorks, please know you will need to use your mobile device to use DUO. See this video to help with logging in, if this is your first time and need extra guidance.
Q: Where can I search for hourly job oppurtunities on-campus & local part time jobs?
A: You can search on SEO's job bank, we call HoyaWorks! Various positions are posted & several funding sources such as; FWS, Non-FWS & Off-Campus Private Sector jobs are available.
Quick Guide to Student Employment
Job Search Tip Sheet
(Please know that HoyaWorks requires DUO two-factor authentication, so if it is your first time using HoyaWorks, you will need to sign up for DUO using your mobile device.)
Q: Can graduating students work as student employees after graduating?
A: If an hourly student employee is graduating in December 2022 and your department would like to continue their employment throughout the spring, you must transfer them into a non-student supervisory organization/position.
Q: Are there any restrictions that will affect depts hiring an international student, remote in another country?
A: Last year, in recognition of the challenges posed by the pandemic, the University supported student workers serving as assistants from abroad. This year, we expect that students will perform their service assignments on campus, and working remotely from abroad is not permitted. Recognizing that travel and visa issues may in some cases make this impossible and that some students will seek accommodations for other reasons, we have established a set of procedures by which students can request exemptions; such requests are available only to students who can make progress towards their degree and have been approved to learn remotely. The process for students is described here.
Q: Can we hire a minor who lives outside the DMV area to work remotely?
A: No, enrolled hourly students will be permitted to work remotely provided they are living on-campus or in the DMV area only.
if they are a minor, they might have limited hours or time frames they are permitted to work. A work permit is required for any student employee who is under the age of 18 at the time of hire. For more information please see the Protection of Minors Policy.
The student must obtain a DC signed Work Permit and must be submitted with the HHF. (Please visit HR’s website for more info.)
Q: I’m trying to add a secondary contact (who is in my dept) to also view applicants in HoyaWorks and I cannot add them. Why?
A: You most likely cannot add the person, as they have never logged into HoyaWorks before. Please ask that person to Request a Login by filling out this form: https://seo.georgetown.edu/JobXRequestLogin.aspx
Click above if you are an On-Campus Employer who has never logged in before. When requesting a log-in, be sure to list your NetID email, rather than your preferred name email.
Once SEO Approves the log in, you will then see the person's name to add as a secondary contact. And then that individual will also be able to view applicants.
Q: I want to hire a PhD student in an additional job. Is this permitted if they already have a stipend in another dept?
A: PhD assistantship/service stipend occupies 15 hours per week per the GSAS award letter received. Incoming/first year PhD students cannot work any additional jobs on campus for the first year as outlined in the admissions letter as well. The GAGE-AFT Collective Bargaining Agreement (CBA)(referenced in the award letter) also states the number of hours required for the assistantship. PhD students on assistantship cannot exceed 20 hours worked for all on campus employment while classes are in session per the CBA and Recipient Obligations Statement.
**** Any other questions, please send an email to the Student Employment Office (SEO) at finseo@georgetown.edu ****
